Rev 11/10

Graduate Taxation and Financial Planning Association – Constitution

ARTICLE I:                        NAME

The name of this organization shall be the Graduate Taxation and Financial Planning Association, hereinafter referred to as “GTFPA”.

ARTICLE II:                       PURPOSE

The purpose of The GTFPA is to

  • provide students in the MST and MSFP programs with information about developments with each of the practice areas,
  • create opportunities for current students to network with professionals in the field of taxation and financial planning,
  • provide members with the opportunity to participate in Bentley’s community service programs.


Section A:             Eligibility

Membership in the GTFPA will be available to all McCallum Graduate students, faculty, and staff.

Section B:             Restrictions

No individual shall be denied membership to the GTFPA on the basis of race, gender, sexual orientation, age, religion, national or ethnic origin, handicap, or disability.

Section C:             Permission to Vote

Only members of GTFPA shall be permitted to vote.

ARTICLE IV:                     EXECUTIVE BOARD

Section A:             Purpose and Authority

The Executive Board shall be the governing body of the GTFPA. The Executive Board shall be responsible for establishing and carrying out the policies and activities of the GTFPA, and for the allocation of all GTFPA funds. The Executive Board shall also be responsible for selecting an advisor to the GTFPA in the event of a vacancy in that office.

Section B:             Composition

There shall be five (5) Executive Board  positions: President, V.P. of Communications, V.P.  of Operations, V.P. of Finance and  V.P. of Technology.  The Faculty Advisor shall serve as an ex‑officio (non‑voting) member of the Executive Board.

Section C:             Qualifications

Executive Board members must have the interest of the GTFPA in mind. Officers must meet all qualifications set forth by Bentley College for status as a student organization officer.  All Executive Board members must maintain a GPA of 2.0 or higher.

Section D:             Meetings of the Executive Board

The quorum for meetings of the Executive Board shall be no less than two thirds (2/3) of the Executive Board, exclusive of the advisor.  Meetings of the Executive Board shall ordinarily be open to observation by all members and friends of the GTFPA.  When discussing confidential matters, the Executive Board  may call executive meetings and limit attendance to itself and individuals, which it chooses to invite, provided that forty‑eight (48) hours notice is given.

Section E:              Duites

1.             The President shall:

  1. Preside over all meetings
  2. Act on behalf of the GTFPA when matters require immediate attention
  3. Have the power to interpret and carry out provisions of the Constitution
  4. Direct the actions of the Officers of GTFPA.

2.             The V.P. of Operations shall:

  1. Coordinate and oversee GTFPA events
  2. Assist the President with his/her responsibilities
  3. Act on behalf of the GTFPA when matters require immediate attention and the President is absent.

3.             The Faculty Advisor shall:

  1. Organize a phone/e-mail list of all members
  2. Contact members prior to the meetings
  3. Take attendance at all meetings
  4. Record and disperse the minutes of all meetings
  5. Keep a record of events
  6. Assist the President with his/her responsibilities

4.             The V.P. of Finance shall:

  1. Have authority to conduct and execute financial matters with the approval of the Executive Board.
  2. Perform and record all transactions.
  3. Assist the President with his/her responsibilities

5.             The V.P. of Communications shall:

  1. Maintain the GTFPA scrapbook
  2. Maintain the GTFPA web page
  3. Coordinate club promotional activities

6.             The V.P. of Technology shall:

a.       Administrator for GTFPA network sites

b.       Advisor for research database tools

c.       Administrator for GTFPA communication tools

7. The Executive Board may delegate authority, upon consensus, to voting members.


Section A:             Time of Election

Elections shall take place at reasonable time before officers terms are to begin.  If no officer(s) are elected, the Faculty Advisor has the power to appoint any of the officers.

Section B:             Advertisement of Elections

Elections shall be announced and advertised to all members of the GTFPA, no less than thirty (30) days prior to the time of election.

Section C:             Proxy votes

Signed, sealed votes or nominations by proxy are permitted.

Section D:             Voting Body

The voting body shall consist of members of the GTFPA, present in person or by proxy at the time of election.

Section E:              Voting Procedures

1.             Nominations:  Nominations may be made by those qualified to vote under Article II.  Nominations to each office shall be taken one meeting prior to election of the respective office.

2.             Voting:  Voting shall be by secret ballot or by email.  The advisor and a non-running member at large will count the votes.

Section F:              Vacancy of Office

The Executive Board may authorize special elections to fill vacancies of the Executive Board.  At this time, special election rules shall be enforced.  The Faculty Advisor may, if necessary, appoint members to fill any vacancies.

Section G:             Duration of Term

The duration of office shall extend to the next regular election, resignation, or removal from office.

ARTICLE VI:                     GTFPA FINANCES

Section A:             Financial Records

The financial records of the GTFPA shall be available to any individual or organization upon request.


The Executive Board may assess periodic membership dues.  The Executive Board shall determine the amount and frequency of the membership dues.  The Executive Board may impose sanctions, including suspension of voting privileges, against those members who are derelict in their payment of dues.


Section A:             Frequency

Meetings shall be held monthly.

Section B:             Announcement

Meeting times, dates, and locations shall be made available upon request.

Section C:             Voting

All decisions shall be made by a majority vote.  Votes are restricted to members either present at the time of the vote or by proxy.


The GTFPA shall adhere to all policies of Bentley University, The Bentley University Association of Bentley Activities, and to all applicable federal, state, and local laws.  This constitution, amendments to it, and the by-laws of this organization shall be subject to review by Steering Council to insure that they are in accordance with the aforementioned rules and regulations.


The Constitution of the GTFPA may be amended, repealed, or replaced in part or in whole by a two-thirds (2/3) vote at a GTFPA meeting with ordinary restrictions on voting privileges prevailing.

Section A:             Provisions

Amendments must be presented not less than seven days prior to the vote.

Section B:             Enactment of Changes

Changes to this constitution shall come into effect upon approval of the amended constitution by the Bentley University Association of Bentley Activities.

Section C:             Documentation of Changes

The President of GTFPA shall attach to this constitution a statement that reads, “I, President of the GTFPA, certify that the attached constitution is a valid and correct copy of the constitution approved by both the membership of this body and the Association of Bentley Activities.”  The President will affix his/her signature and date to this statement, and will provide a copy of the constitution and statement to the Association of Bentley Activities.

Article XI:                            AGENCY CLAUSE

The GTFPA is not an agent of the Bentley University Association of Bentley Activities and its views and actions do not necessarily represent those of the Bentley College or the Association of Bentley Activities.